Category Archives: AV Cart

How to Keep Your Audio Devices Organized

Organizing audio electronic devices, like iPods, tablets, and laptops, and their various cords and accessories can be a hassle, especially in an educational institution. With classrooms changing their different assignments and needs, or businesses working with various devices and changing equipment, keeping devices organized can quickly turn into a headache.  What is the best way to organize them all? Here are our tips and tools on how to keep your audio devices organized, depending on your system.

Audio Devices Themselves

Whether you are working with iPads or Chromebooks, organizing your devices will all depend on your own organizational needs. For devices themselves, we recommend these organizational practices.

Color-Coding: Classrooms can go a long way in organizing their audio devices with a color-coding system. We go much more in-depth on the benefits of a color-coded headphone system in the classroom, and the same ideas can be applied to other components as well. From color-coding devices with their cases, or using a range of colorful headphones, you can better match devices with students. In addition, it helps you keep your classroom more organized, especially when you are applying different assignments to students.

Besides classrooms, businesses or other organizations can benefit from a color-coded system as well. From differentiating between client or employee devices, or in-house to travel devices, you can keep track of your devices without needing to check against a device number.

Asset Tracking: Larger institutions that allow individuals to check out or borrow equipment can benefit greatly from asset tracking, scanning, and barcoding. A typical capability of libraries, it can also be one of the best ways for businesses and large companies to track and manage various pieces of audio equipment for students, employees, and clients.

Long and Short-Term Storage

Managing audio devices while in storage is another challenge that an office or classroom can face. Whether devices will be used day in and day out, or might be stored for an extended period of time, finding the right storage option that provides security and safety is important.

One great organizational tool is a charging cart: many models are versatile and expandable, making it easy to charge multiple devices at once and over time, while keeping devices safe, organized, and secure. Having a special cart can free up storage space in any room, while allowing devices to stay charged over time.

Dual charging and syncing carts are also great for when you also want to keep files and applications backed up and organized. This can be especially important with larger audio libraries and aging hardware, where syncing to cloud storage or with another device can be an important way to maintain the integrity of the data.

Cable Management

For most places, cable management is a key component to keeping electronics organized, whether in-use or while in storage. Cables can easily become tangled, tripped over, or mixed and matched with the wrong audio devices.

Our best solution for these common problems would be to use a cable box. Cable boxes allow you to easily bundle cables up and out of sight, which removes any trips or confusion around plugged in cables. BlueLounge cable boxes also come in various colors and sizes, which can make it easier to organize cables and cords across various stations, or make it easier for a teacher or technician to identify cables when they have to troubleshoot audio equipment in a room.

If your cables are put in short or long term storage, keeping them separated by type, or labeling them with simple labels, can go a long way in saving time and frustration with matching the right cables to the right devices.

Organizing your devices overall coms down to creativity, security, and connectivity. As long as you can connect your organizational system with the purpose in mind, for the device and the user, you’ll find it much easier to keep your devices together. For more tips and tutorials on caring for your devices, contact us.

3 Questions to Ask to Determine When You Need a Charging or Syncing Cart

When most people see a charging or syncing cart, many assume that they are synonymous with each other. In reality, not every charging cart syncs, or every syncing cart charges. Having a charging or charge/sync combo cart comes with its different advantages, but with the price difference, it’s important to know whether or not you’ll need syncing abilities. So how do you determine when you need a charging or syncing cart, or both? Here are a few questions to ask yourself and your team in order to make a decision between the two.

How important does conformity matter between your laptops or tablets?

When determining how helpful syncing capabilities will be for your institution, it is important to ask yourself whether or not your community needs conformity when it comes to programs or files.

For a classroom, syncing carts can make it easier for a teacher or administrator to load and update various programs or assignments to every tablet or laptop. Audio labs, hospitals, businesses, and more might need syncing carts to keep content, records, and other important materials up-to-date and widely available for all users, no matter which laptop or tablet they are using. Syncing carts will therefore be advantageous for environments that need the ease and fluidity that comes with charge/sync carts.

There are other places however where syncing is not as useful. In programs where libraries or tech labs lend out laptops or tablets for individual use, syncing carts might not be needed, especially when these items are loaned out for long periods of time, and users are given more administrative freedoms over their borrowed technology. For example, in cases where libraries loan students the use of an iPad for 3-hour loans, syncing will not be as important as charging, especially since the iPad will change hands frequently. In other instances, syncing can be more disruptive to workflow, especially if it means that users might not have access to their tablets when they are in sync mode.

What technology is already in place for syncing?

Syncing might not be a big deal for your cart if you already have technology in place that allows for syncing in other ways. Online programs or cloud syncing and sharing would make the sync ability on a cart gratuitous, and could pose as a confusing addition to other staff members. However, if you do not have a syncing system already in place, a cart that can sync might become advantageous for your institution, and could improve efficiency for the users. Again, you will have to take into account the main users, your budget, and your support team, to see if syncing carts are worth the investment.

What does your budget call for, and do you have room for expansion?

Of course, you must take your budget into account before you decide on what cart to buy. Depending on how many tablets or laptops you will want to charge at once, you will typically find that just charging carts are less expensive than carts that can charge and sync simultaneously.

In addition, you will want to consider future expansion. If you are expecting an increase in tablets in the upcoming year, you will have to consider getting a cart that will be compatible with those tablets as well. Charging carts might be a better option for the time being, and can be in service for longer.

While these three questions are not meant to be comprehensive, they should help you consider what you might need in terms of a charging cart. For more advice and help in picking a charging or syncing cart, contact us. Our catalog has many models that might be suitable for your needs.