Organizing audio electronic devices, like iPods, tablets, and laptops, and their various cords and accessories can be a hassle, especially in an educational institution. With classrooms changing their different assignments and needs, or businesses working with various devices and changing equipment, keeping devices organized can quickly turn into a headache. What is the best way to organize them all? Here are our tips and tools on how to keep your audio devices organized, depending on your system.
Audio Devices Themselves
Whether you are working with iPads or Chromebooks, organizing your devices will all depend on your own organizational needs. For devices themselves, we recommend these organizational practices.
Color-Coding: Classrooms can go a long way in organizing their audio devices with a color-coding system. We go much more in-depth on the benefits of a color-coded headphone system in the classroom, and the same ideas can be applied to other components as well. From color-coding devices with their cases, or using a range of colorful headphones, you can better match devices with students. In addition, it helps you keep your classroom more organized, especially when you are applying different assignments to students.
Besides classrooms, businesses or other organizations can benefit from a color-coded system as well. From differentiating between client or employee devices, or in-house to travel devices, you can keep track of your devices without needing to check against a device number.
Asset Tracking: Larger institutions that allow individuals to check out or borrow equipment can benefit greatly from asset tracking, scanning, and barcoding. A typical capability of libraries, it can also be one of the best ways for businesses and large companies to track and manage various pieces of audio equipment for students, employees, and clients.
Long and Short-Term Storage
Managing audio devices while in storage is another challenge that an office or classroom can face. Whether devices will be used day in and day out, or might be stored for an extended period of time, finding the right storage option that provides security and safety is important.
One great organizational tool is a charging cart: many models are versatile and expandable, making it easy to charge multiple devices at once and over time, while keeping devices safe, organized, and secure. Having a special cart can free up storage space in any room, while allowing devices to stay charged over time.
Dual charging and syncing carts are also great for when you also want to keep files and applications backed up and organized. This can be especially important with larger audio libraries and aging hardware, where syncing to cloud storage or with another device can be an important way to maintain the integrity of the data.
For most places, cable management is a key component to keeping electronics organized, whether in-use or while in storage. Cables can easily become tangled, tripped over, or mixed and matched with the wrong audio devices.
Our best solution for these common problems would be to use a cable box. Cable boxes allow you to easily bundle cables up and out of sight, which removes any trips or confusion around plugged in cables. BlueLounge cable boxes also come in various colors and sizes, which can make it easier to organize cables and cords across various stations, or make it easier for a teacher or technician to identify cables when they have to troubleshoot audio equipment in a room.
If your cables are put in short or long term storage, keeping them separated by type, or labeling them with simple labels, can go a long way in saving time and frustration with matching the right cables to the right devices.
Organizing your devices overall coms down to creativity, security, and connectivity. As long as you can connect your organizational system with the purpose in mind, for the device and the user, you’ll find it much easier to keep your devices together. For more tips and tutorials on caring for your devices, contact us.