Category Archives: Datamation Systems

How to Keep Your Audio Devices Organized

Organizing audio electronic devices, like iPods, tablets, and laptops, and their various cords and accessories can be a hassle, especially in an educational institution. With classrooms changing their different assignments and needs, or businesses working with various devices and changing equipment, keeping devices organized can quickly turn into a headache.  What is the best way to organize them all? Here are our tips and tools on how to keep your audio devices organized, depending on your system.

Audio Devices Themselves

Whether you are working with iPads or Chromebooks, organizing your devices will all depend on your own organizational needs. For devices themselves, we recommend these organizational practices.

Color-Coding: Classrooms can go a long way in organizing their audio devices with a color-coding system. We go much more in-depth on the benefits of a color-coded headphone system in the classroom, and the same ideas can be applied to other components as well. From color-coding devices with their cases, or using a range of colorful headphones, you can better match devices with students. In addition, it helps you keep your classroom more organized, especially when you are applying different assignments to students.

Besides classrooms, businesses or other organizations can benefit from a color-coded system as well. From differentiating between client or employee devices, or in-house to travel devices, you can keep track of your devices without needing to check against a device number.

Asset Tracking: Larger institutions that allow individuals to check out or borrow equipment can benefit greatly from asset tracking, scanning, and barcoding. A typical capability of libraries, it can also be one of the best ways for businesses and large companies to track and manage various pieces of audio equipment for students, employees, and clients.

Long and Short-Term Storage

Managing audio devices while in storage is another challenge that an office or classroom can face. Whether devices will be used day in and day out, or might be stored for an extended period of time, finding the right storage option that provides security and safety is important.

One great organizational tool is a charging cart: many models are versatile and expandable, making it easy to charge multiple devices at once and over time, while keeping devices safe, organized, and secure. Having a special cart can free up storage space in any room, while allowing devices to stay charged over time.

Dual charging and syncing carts are also great for when you also want to keep files and applications backed up and organized. This can be especially important with larger audio libraries and aging hardware, where syncing to cloud storage or with another device can be an important way to maintain the integrity of the data.

Cable Management

For most places, cable management is a key component to keeping electronics organized, whether in-use or while in storage. Cables can easily become tangled, tripped over, or mixed and matched with the wrong audio devices.

Our best solution for these common problems would be to use a cable box. Cable boxes allow you to easily bundle cables up and out of sight, which removes any trips or confusion around plugged in cables. BlueLounge cable boxes also come in various colors and sizes, which can make it easier to organize cables and cords across various stations, or make it easier for a teacher or technician to identify cables when they have to troubleshoot audio equipment in a room.

If your cables are put in short or long term storage, keeping them separated by type, or labeling them with simple labels, can go a long way in saving time and frustration with matching the right cables to the right devices.

Organizing your devices overall coms down to creativity, security, and connectivity. As long as you can connect your organizational system with the purpose in mind, for the device and the user, you’ll find it much easier to keep your devices together. For more tips and tutorials on caring for your devices, contact us.

The Advantages of Using Chromebooks in Education

As more schools build classrooms supported by or reliant on computers, providing a laptop for each child has become the desired buy in terms of cost, space savings, and utility. Not only are laptops transforming education by diversifying resources and projects for students, but they are also becoming a great tool for teachers to monitor, assign, and check students’ work.  But with so many options on the market, it can be difficult for an administrator to pick the right equipment. Chromebooks, however, are proving to be a great tool for students and teachers, especially for their price and available tech specs. Here are a few of the many advantages to using Chromebooks in education.

acer-791027_640Reduce anxiety over data due to cloud storage. Students will not have to worry about saving their work frequently, as the Chromebooks save work automatically to the cloud. In addition, you will not have to worry about installing more storage on your Chromebooks, since the cloud-driven storage allows for easy digital expansion when needed. This can be great for a classroom, especially as the laptops get heavy use and wear over time: if a laptop starts to have problems, or breaks down, your data is already secure on the cloud.

Quick booting time and hassle-free updating and security. Teachers and IT administrators will not have to worry about the Chromebooks staying updated or secure, due to the built-in anti-virus program on Chromebooks and automated updates. Most importantly, these computers boot up quickly, saving classrooms from down time due just from waiting to power up the computers.

Easy access to personal work on multiple devices. Since students sign-in to their own Google account, their work is saved on their own document drives, accessible from the cloud. Students therefore can access their own work, documents, and assignments on any Chromebook, which allows for flexibility in and outside of the classroom. Gone are the days of assigning one specific computer to each student–now, they can grab any Chromebook from a charging cart, and start their assignments where they left off.

Holds a long battery life and easy to charge. Chromebooks are known for their long battery life, typically holding as much as 8 hours at a time between charges. This makes it easy for Chromebooks to be out in the classroom without charging cables criss-crossing along the floor and tripping students, as well as causing less disruptions to class time when a battery is low. In addition, many charging carts fit multiple Chromebooks. The Datamation Systems DS-GR-CBW-L32-C Charging Security Cart 32 Slot Cart, for example, easily fits the larger format 13″ and 14″-inch Chromebooks. The cart has single-cord management to also make charging simpler, and with a width of only 1.25 feet, a depth of 14 feet, and an adjustable height, you can store your class’s Chromebooks simply without taking up too much space. For smaller format Chrombooks, check out the Hamilton Buhl PowerStacker Tower Charging Cart. The PowerStacker features modular mix and match components to achieve any configuration you might need and can support as few as ten devices and up to 40 devices. Each cart can charge Chromebooks as well as laptops and iPads simultaneously. The carts are programmable for sequential charging so as not to exceed the 15 amp limit available in most classrooms.

Easy to share, monitor, and check students’ work. Chromebooks make it very easy for students to work on the same assignment together on their own computers, or share their individual work to other students and their teachers. On the flip side, teachers can easily monitor their students from their own Chromebooks, giving their own notes and reminders curtailed to specific groups or individuals right on the same document. This ability makes it easier for a teacher to provide quick feedback, saving time from moving around to each individual or desk.

The only caveat to using Chromebooks is having a stable, reliable, and strong Internet connection for all your classrooms. When working with your IT manager or department, make sure that your school can provide the wireless network to support all the Chromebooks for the best performance. Though Chromebooks work offline, their online capabilities make up a majority of their advantages. Overall, if you have a strong network in place, a Chromebook can become a powerful tool for your students, staff, and faculty.  To retrofit your classroom with the best Chromebook equipment, or learn more about Chromebooks in educational settings, contact us.