School’s Out: Your Winter Maintenance Checklist For Education Headphones and Gear

As many districts end the semester or quarter with a long break for the winter holidays, it’s a great time to do some maintenance and repair on all education technology, from computers to headphones. Here’s our list of things to check up on and maintain, in order to make sure your classrooms are prepared for the new year.

1. Make sure the correct devices are assigned to the correct student or classroom. First, it’s good practice to make sure that school devices are with the right people. It’s especially easy for students to accidentally switch devices if the cases are the same color, or for devices to get lost when an entire school is using iPads or Chromebooks. If students do not check out school devices for the break, have your staff double-check the devices and make sure each one is accounted for, and paired with the right student. This will help you maintain accurate records, especially at the end of the school year. If devices get switched around, it will be easier to find them now than at the end of the school year, where it’s more likely to remain lost.

2. Check devices without their cases. Now is a good time to find any problems with a device. Whether it’s a button that is misaligned on a tablet, a cracked screen, or even a malfunctioning case, make sure you conduct a thorough check. By repairing any malfunctions now, you’ll save any downtime and reduce further damage to the device when the school year starts again. Parts to check that should be on your priority list of repairs include:

  • working ports and headphone jacks
  • screens
  • buttons
  • drives or batteries, especially if the device is having trouble turning on or staying on

These components can be challenging to fix with a quick turnover once the new semester starts, so it’s better to be prepared beforehand.

3. Throw out and replace disposable headphones. If you’ve been using disposable headphones or earbuds, now is a good time to weed through the bad ones and replace your stock. The easy culprits to throw out are earbuds that look gross or mangled beyond repair: it’s more effort to clean them up than worth. For a more extensive check up, plug in the disposable earbuds to see if they are still working. Make sure to count how many you throw out, so you can get an accurate number of earbuds or headphones to replace when you order from us.

For more permanent education headphones, make sure that they still work, that their cords are in good condition, and that the ear pads are cleaned, either with a disinfectant spray or wipe, or by replacing any ear pad covers when needed.

4. Find out what organizational tools are needed. Some classrooms are already fitted with good places for storing electric devices, accessories, and other parts, but especially for a new 1-to-1 system, a check-in about storage can be helpful and important in ensuring the best investment of your electronics.

Ask teachers and staff what could make storage or organization better. It could be racks for education headphones to be placed neatly near classroom workspaces, or it could be carts or cases for headphones and devices if teachers don’t have assigned classrooms, or move between rooms for various reasons.

5. Find and work out any technical issues. Whether it’s difficulties syncing devices with the sync and charge carts, or trouble with logging into particular networks, now is a good time to test out these devices without the extra stress of hundreds of students logged on, or with a teacher on a time crunch. Survey your teachers and ask them what they have had trouble with, even things that they troubleshooted themselves: this will give you a better idea of things to look for that might need repair or a quick fix.

Adding these 5 items to your checklist will help you maintain the best rate of return on your electronic devices and gear. For more tips on caring for your school’s educational technology, contact us.